Xentral ERP Software: Efficient shop management for your growth

As your business grows, you will quickly encounter obstacles: administrative processes become more complex and can slow down your success. Xentral ERP software was designed for precisely such scenarios: automation, smart processes, and central control—all in one system. We will show you the advantages Xentral offers and how you can connect the software to your Shopify store.

What is Xentral ERP software?

Xentral is a cloud-based ERP system from Augsburg that is specifically aimed at small and medium-sized companies in e-commerce, retail, and B2B. Founded in 2008, the company has developed into a strong software provider. Xentral offers interfaces to platforms such as Shopify, WooCommerce, and Shopware, enabling seamless integration into existing shop systems.

Functions of the Xentral ERP software:

Xentral covers a wide range of services. To give you a better overview, we have listed the most important ones for you.

Cloud-based and modular platform:

• Xentral runs in the cloud, updates are automatic

• Modular structure, i.e., you only need to use the relevant modules

Warehouse management / inventory management:

• Real-time overview of warehouse stocks

• Management of multiple warehouses, movements between warehouses, inventory, returns, etc.

Procurement/purchasing:

• Supplier management, ordering processes, automated reorders

• Demand planning forecasts to avoid overstocking or understocking

Product data management (PIM):

• Central maintenance of all product information, variants, parts lists

Order and sales management:

• Management of orders from different sales channels (online shop, marketplaces, etc.).

Shipping & fulfillment:

• Integration with shipping service providers, label printing, shipment tracking

• Prioritization and work optimization in the logistics process

• Automated processes for shipping & fulfillment

Customer relationship management (CRM):

• Centralized address management, contacts, communication, tasks, and tickets

• Follow-ups and activity management for customers and suppliers

Reporting & analytics:

• Standard reports, e.g., on sales, inventory, returns, etc.

• Custom reports and dashboards, also with SQL editor

• New “AI Copilot” that provides insights via text input

Production/Manufacturing:

• Functions for controlling production processes, parts lists, and external production partners, if applicable

Finance & Accounting:

• Invoicing, dunning, payment processing, integration with financial tools

• Interfaces, e.g., to DATEV, etc.

Interfaces/integrations:

• Connections to shop systems, marketplaces, payment providers, shipping service providers

• Open APIs and expandability through plugins/add-ons

Why Xentral ERP software? The software offers these advantages

The Xentral software enjoys great popularity, which is reflected in its positive reviews: With 4.1 stars from 177 reviews on OMR Reviews and even 4.5 stars on the software search engine Capterra, the system scores very well. The E-Commerce Germany Award in 2022 in the category “Best Omnichannel Solution” further underscores its importance.

Xentral's success is based on several key advantages that particularly benefit scaling e-commerce companies:

• Made in Germany: Xentral is a cloud ERP system developed in Germany and offered with local support.

• Scalable: The software is specifically designed for the needs of growing e-commerce companies.

• Broad integration: Xentral can be connected directly to platforms such as Shopify without complex interfaces.

• Transparency & control: The software bundles all business processes – from inventory to orders to finances – in one central location.

• Automatic order import: Incoming orders from Shopify are automatically transferred to Xentral.

• Real-time inventory reconciliation: The software reconciles inventory in real time to effectively prevent overselling.

• Central product management: You can create and manage your items for all sales platforms in one place.

• Smarty technology: With the help of Smarty technology, data can be formatted based on individual business rules.

• Multi-warehouse support: Xentral makes it possible to monitor inventory and stock values across multiple locations.

• Automatic shipping status syncs: The shipping status, including tracking information, is automatically transmitted to Shopify after shipment.

• Versatile integrations: The software offers connections to many other services such as Google Shopping, social commerce, POS, and reporting.

• Comparison with other ERPs: Unlike other systems, Xentral is available as a direct app in Shopify, eliminating the need for complex API interfaces.

Xentral pricing: The software offers the following pricing models

Starter: from $349/month

The Starter plan is suitable for companies with simple workflows.

Features:

• Integration with shops and marketplaces

• Inventory and shipping providers

• Customer database, invoices, and credit notes

• Product catalog, delivery notes, emails

• Up to approx. 500 orders/month

• Unlimited number of users

Business: from €649/month

The Business plan is suitable for small businesses and startups with increasing automation needs.

Features:

• All Starter features

• Automation and pick & pack

• Returns portal, goods receipt

• Bank connections, supplier orders

• API access

• Up to approx. 1,500 orders/month

Pro: from €849/month

The Pro plan is suitable for companies that want to centralize many processes.

Features:

• All Business features

• Quotes, delivery dates, discounts

• SEPA payments & extended dunning process

• Mobile warehouse management

How does Xentral differ from other ERP systems?

Xentral differs from traditional ERP systems primarily in its clear focus on e-commerce and small to medium-sized businesses. While large providers such as SAP or Microsoft Dynamics are often geared toward industry and corporations, Xentral offers a cloud-based solution that can be implemented quickly and does not require lengthy training. Its direct integration into shop systems such as Shopify or marketplaces is particularly strong – interfaces are already prepared and ready for immediate use. This allows orders, stock levels, and shipping processes to be synchronized automatically. In contrast to the often expensive, complex ERP solutions, Xentral impresses with its modular structure: Companies can start small and expand the software step by step without having to make high initial investments.

How do I install Xentral ERP software in my Shopify store?

1. Install the app:

In Xentral, open the menu > Settings > Sell > Stores/Marketplaces > Shopify Connector.

Click on “Install app.” A container for the workflows is created in the background.

2. Start the setup wizard:

Go back to Settings > Selling > Stores/Marketplaces > Shopify Connector.

Click + New Integration to open the setup wizard.

3. Assign basic data:

Give the new integration a unique name so that you can easily identify it later.

4. Continue setup:

Follow the remaining steps in the wizard to complete the connection between Shopify and Xentral.

Xentral in practice: How Latori customers use the app

Many companies rely on flexible ERP solutions to make their processes more efficient. One example is Coeur de Lion, a leading manufacturer of high-quality designer jewelry. The company uses the Xentral ERP app to consolidate its processes and make them more transparent.

A central platform plays an important role, especially in e-commerce and international trade. With Xentral, orders from different sales channels can be consolidated, inventory can be monitored in real time, and business processes can be automated. Coeur de Lion demonstrates how modern brands can increase their efficiency and gain more time for what matters most by using smart ERP tools: creative products and satisfied customers.

Conclusion

Xentral ERP software simplifies your shop processes: automated order processing, real-time inventory, and central control—directly integrated into your Shopify shop. This not only saves you time and reduces errors, but also creates the basis for scalable growth. Whether you are a start-up or an established e-commerce company, Xentral gives you full control over goods flows, orders, and finances, while allowing you to focus more on your core business—the development and sale of your products.